How to configure SAP S4 HANA MM Tax in 7 Easy Steps

In this post we will configure SAP S4 HANA MM Tax in 7 Easy Steps

Input tax (Purchase Tax) is levied on all types of purchases and output tax (Sales Tax) is levied on all types of sales. Every country follow its own sales tax, purchase tax procedure.

1. introduction to SAP MM Input Tax

At a broad level, there are two types of input tax

• Jurisdiction Tax (Used in US/Canada)
• Non- jurisdiction Tax (VAT in EU)

The choice of methods is a parameter in configuring the country’s global settings

To check the detail difference between Jurisdiction Tax (Used in USA) & VAT (Used in EU), Please check FAQ section at the end of the post.
In this post we will look in detail into Jurisdiction Tax (Used in US/Canada), which is more complex to configure compare to VAT configuration.

1.1. Jurisdiction Tax (Sales & Use Tax in USA)

With this method, you manually define the jurisdiction for every region in which you do business.

US follow Jurisdiction tax where tax authority is different for each area and tax authority decides tax percentage in that area.

Jurisdiction Tax is applicable at County level, City level, state level etc. in SAP Each tax authority is created as a tax jurisdiction code in sap.

There are three type of taxes in US

• A/P Sales Tax (MM input Tax)
• Use Tax
• Self -Assessment Tax

Out of these three taxes US sales tax is MM input tax (Since we are purchaser, then our vendors collect and remit the collected tax to tax authorities) Hence it is classified as A/P MM input tax

Let,s configure & test A/P Sales Tax (MM input Tax) in the post.

1.1.1 A/P Sales Tax (MM input Tax) in SAP S4 HANA

If a transaction is happening within a state, then Sales tax is levied on the sale of taxable goods and is imposed by the tax authorities.
If we are purchaser, then our vendor should collect and remit the collected tax to tax authorities.

As vendor is responsible to collect the A/P sales tax , so at the time of incoming invoice posting in Sap S4 HANA MM module , Vendor Account will be debited cost of material + Applicable A/P Sales tax (MM input Tax)

Credit side is handled two ways in SAP S4 HANA

1.1.1.1. Non-deductible A/P Sales tax (MM input Tax)

Non-deductible tax is not refunded or offsetting against liabilities by tax authorities , so this tax is treated as extra cost . Therefore, the non-deductible part of the tax is added to the stock value during the inventory posting.

1.1.1.2 Deductible A/P Sales tax (MM input Tax)

The deductible tax amount is not to be considered as a cost item of the procurement. This tax is levied within the state

In this post we will configure & test Non-deductible A/P Sales tax (MM input Tax) (1.1.1.1. in the above two)

Let,s start with FI related configuration first.

2. FI related Configuration of SAP S4 HANA MM Input Tax

Let,s first do FI related configuration for the MM input tax

2.1 Assign Tax Jurisdictions to Regions

First of all We need to assign our plant regions to the tax Jurisdictions. We have three plants for our car business. The three plants have the below regions

So we will assign the Jurisdictions to these regions

Assigning tax Jurisdictions to Regions helps in automatic determination of Tax codes in Purchase Orders.

SPRO -> Cross-Application Components -> SAP Business Partner -> Business Partner -> Basic Settings -> Tax Jurisdictions -> Using SAP Software -> Assign Tax Jurisdictions to Regions and Postal Codes -> Assign Tax Jurisdictions to Regions

2.2 Check Calculation Procedure

We have to first select a Tax schema to calculate the taxes. We will use SAP standard Tax schema w. Jurisdictions given by SAP

SPRO–> Financial Accounting –> Financial Accounting Global Settings –> Tax on Sales/Purchases –> Basic Settings –> Check Calculation Procedure

Note : The above given tax procedure is SAP standard. Mostly this serves the purpose. Generally 3 Tax condition types (S.No. 210, 220 & 230 in the above) are used to configure US input tax with Jurisdictions. See the details below

• A/P Sales Tax 1 Inv. with 6% for state (JP1I).
• A/P Sales Tax 2 Inv. with 1% for county (JP2I).
• A/P Sales Tax 3 Inv. with 1% for city Taxes (JP3I).

2.3 Assign Country/Region to Calculation Procedure

We need to assign our county “US” to the calculation procedure.

We will select the standard Tax scheme given in system for US and make the necessary changes for automatic determination of Tax code in the purchase orders & subsequently automatic tax calculation.

SPRO–> Financial Accounting –> Financial Accounting Global Settings –> Tax on Sales/Purchases –> Basic Settings –> Assign Country/Region to Calculation Procedure

Since Tax procedures are used at country level so We have used same tax procedure "TAXUSJ-Sales Tax USA w. Jurisdictions" for SD output tax configuration

Click below to check our SD tax configuration in detail 
Configure SAP S4 HANA SD Output Tax in 6 Quick Steps

2.4 Check and Change Settings for Tax Processing

Here we make the necessary specifications for posting taxes.

We have used NVV key for all our three tax level i.e. County level, City level, state level

2.5 Define Tax Codes for Sales and Purchases

We will configure below two input tax codes

• I0 – A/P Sales Tax, exempt
• I1 – A/P Sales Tax,taxable, distributed to line items

First Created I0 tax code for Massachusetts Tax Jurisdiction.

Press Enter and you will be presented below screen

Note : In the above screen do not fill any value (for both I0 & I1). just save it . This will get value automatically once we will maintain FV11 for our Condition Types given in Tax procedure. We will see this soon.

Complete the above for the below Combination

I0 MA0000000
I1 MA0000000
I0 OH0000000
I1 OH0000000
I0 IL0000000
I1 IL0000000

2.6 Condition Record Creation (FV11)

We need to create condition records for all the three Condition Types of Tax schema

Below Condition records will be created

1. A/P Sales Tax 1 Inv. with 6% for state (JP1I) for all our 3 Tax Jurisdictions.
2. A/P Sales Tax 2 Inv. with 1% for county (JP2I) for all our 3 Tax Jurisdictions.
3. A/P Sales Tax 3 Inv. with 1% for city Taxes (JP3I) for all our 3 Tax Jurisdictions.

Once you maintained the above check the FTXP. It is maintained automatically

FI configuration related to S4 HANA MM Input tax is completed now.

Let,s check the MM configuration

3. MM Related Config. of SAP S4 HANA MM Input Tax

We need to do the below configuration in order to be able for the system to calculate the input tax automatically in the Purchase Oder

3.1 Condition Types Related to MM input Tax

We will use two Standard Condition types

* NAVS - To bring the tax amount from the tax procedure to MM   pricing procedure so that tax amount can be displayed in PO

* MWVZ - To Determine the Tax Code in PO Automatically through standard MEK1)

3.1.1 Condition Type to bring Tax amount in Purchase Order

Tax amount is calculated in Tax schema. The system only calculates the non-deductible part of the tax. This amount should be regarded as an additional cost item of the procurement because the tax authorities do not refund this amount unlike the deductible part of the tax. Therefore, the non-deductible part of the tax is added to the stock value during the inventory posting. In the purchase order item, the non-deductible tax amount is saved in field EKPO-NAVNW

NAVS is the condition type which brings the value of the calculated tax to the PO field EKPO-NAVNW , if configured as per below configuration.

o	Condition class "D" (taxes)
o	Calculation rule "B" (fixed amount)
o      Condition Category "N" (Input Tax not Deductible)
o	Manual entries "D" (cannot be edited manually)
o	Item condition "X"
o	Do not assign an access sequence 
o	Exclusion "N" (Tax Code)

Note : Please ignore NAVM as we want to calculate and flow the tax to PO automatically. NAVM is the manual Condition type

3.1.2 Condition Type for Automatic Determination of Tax Code in PO

We will do configuration to determine the tax code automatically in the PO item. Please note that the tax code can be defaulted from the purchasing info record also in the purchase order item. We will create condition records through MEK1 to determine Tax code automatically in the PO.

During the determination via the condition technique an access sequence is assigned in the standard system of condition. Assign access sequence 0003 to our condition type MWVZ

Insert this condition type in our pricing procedure

Note : Please click HERE to check the configuration of price determination procedure.

3.1.3 Supporting Configuration for Automatic Tax Determination in PO

Below configuration is required for automatic tax code determination in PO in S4 HANA MM

3.1.3.1 Setting Tax Indicator for Material

Here we maintain the tax indicators for corresponding materials, specific to each destination country

We have created below three Tax indicator for our companies

3.1.3.2 Setting Tax Indicator for Plant

Here we maintain the tax indicators to assign to plants. This is done for each country of destination

For our three plants we have maintained below two tax indicators

3.1.3.3 Assigning Tax Indicators for Plant

Here we assign tax indicator to each of our three plants

To promote clean fuel, our Electric car plant is tax free

Maintain Tax indicator for plants as below

Out both IC Car plants are taxable

Configure Electric car plant as Tax exempt

3.1.3.4 Condition Record to determine Tax code automatically in PO

MEK1

4. Master Data Requirements

In the material master purchasing view maintain the “Tax ind. f. mater” field

• Plant Tax indicator is coming from configuration as explained in the post.
• Import indicator logic is hard coded in SAP system.

5. Testing of MM Input Tax

Create a Purchase order for material “66” and vendor “PA01VEN03”

5.1 Automatic Tax Code Determination

System has correctly determined tax code as “I1” automatically as per the condition type values explained HERE.

To check how system has considered condition type & record to determine tax code automatically go to “Conditions” tab and click on “Analysis”

5.2 Tax Calculation Check

Click on Taxes on Invoice Tab

System has successfully calculated all the three taxes as required and total.

5.3 Flow of Tax amount from Tax Procedure to Pricing Procedure

Te amount of tax calculated shown in the previous step should flow to the PO Pricing procedure (under NAVS condition Type).

To check this click on conditions

6. Accounting Entries

Post The Goods Receipt. System will create the material document & corresponding FI Document. Similarly when the enter raise invoice so at the time of entering invoice , system will post the documents.

First we need to create a Purchase order to check the good receipt & invoice entry accounting entries.

Please note that this PO is different from the previous PO created at the Point 5.

We have created PO in the post Ultimate guide to configure S4 HANA MM-FI Integration . You can check the details of the PO price and it’s components HERE

In the PO created in the above link , Tax code is determined automatically as “I1”.

Tax calculations in PO (shown below)

This calculation of tax of USD 1.53 is brought into PO MM price determination procedure (Picture Below) from the FI Tax determination procedure (Picture Above) through condition NAVS to calculate the total value of material. This is fully explained in the post above

Below is the summary of full PO Price components. We will refer this to check the GR accounting entries as well as invoicing accounting entries

Tax Postings at Goods Receipt (GR)

Below is the FI document generated after posting the Goods Receipt (MIGO)

As expected & explained in the post, system has added the tax value to the material value and debited the cost to the inventory

Credit to the GR IR/IR account , which will be cleared at the time of invoicing.

Tax Postings at Invoice Receipt (IR)

Below is the FI document generated after posting the Invoice (MIRO)

Tax amount (including material value) is credited to vendor , as expected because vendor is responsible to collect A/P input tax.

7. FAQ on Input Tax

Image Courtesy : Business vector created by macrovector – www.freepik.com